Overview
In order to fulfill the New York State Office for the Aging (NYSOFA) monitoring responsibilities, data must be collected on local program activities. Data is used for a wide range of purposes including: support for advocacy and increased funding at the state and federal level and for accountability to federal and state control agencies and the legislature. Data is also useful for grants management activities at the state and Area Agency on Aging (AAA) level. It is essential that all data reported is accurate and reliable.
To support New York Aging Network data collection and reporting efforts, NYSOFA has several reporting related applications. Please see below for more information.
Access to Applications
NYSOFA requires secure access to applications. NYSOFA has transitioned from the use of a NYSOFA user ID to the use of an NY.gov user ID. All other applications require an NY.gov user ID for access.
Requests for a new NY.gov user ID are made through the https://my.ny.gov site.
| Application Name | Link to Application | Data Entry Form Name | Access Issue Contacts |
| Office for the Aging AIP | https://aip.aging.ny.gov | Annual Update to the Four Year Plan and Budget Modifications | |
| Office for the Aging CAARS | https://caars.aging.ny.gov | CAARS Quarterly Report | [email protected] |
| Office for the Aging Verification | https://verification.aging.ny.gov | Verification | [email protected] |
| Office for the Aging Meal Sites | https://mealsites.aging.ny.gov | Meal Sites Roster | |
| Office for the Aging NYConnects | https://nyconnects.aging.ny.gov | NY Connects Qualitative Report | |
| Office for the Aging SADS | https://sads.aging.ny.gov | SADS Quarterly Report | |
| Office for the Aging Respite | https://respite.aging.ny.gov | Respite Quarterly Report |
NYSOFA Data Exchange
The NYSOFA Data Exchange site was used for the 59 AAAs to submit client data files to NYSOFA. Starting August 2016, for the AAAs using NYSOFA Statewide Client Data System, they no longer use this site to submit the data files. Currently, this site is used to securely transmit files between NYSOFA and AAAs. If further assistance is needed, please contact your ASR.
Please visit https://DataX.aging.ny.gov.
Report Viewer
The Report Viewer hosts reports from various data sources (e.g., CAARS Quarterly, 4YP or AI, Data Verifications, NYConnects, SADS/Respite). The Report Viewers allows authorized users to select a report, select their county and time period and run the report. These reports can be printed or exported to a PDF file, WORD or Excel format.
The Report Viewer is accessible via https://my.ny.gov/ by selecting OFA SAP Business Objects, or directly by way of https://bilaunchpad.aging.ny.gov/BOE/BI.