In order to fulfill the New York State Office for the Aging (NYSOFA) monitoring responsibilities, data must be collected on local program activities. Data is used for a wide range of purposes including: support for advocacy and increased funding at the state and federal level and for accountability to federal and state control agencies and the legislature. Data is also useful for grants management activities at the state and Area Agency on Aging (AAA) level. It is essential that all data reported is accurate and reliable.

Access to Applications

NYSOFA has instituted a secure system for access to our applications. What does this mean for AAA users? It means that the user name and password first established for use with the AAARIN site will now be used for all NYSOFA applications. For those who do not have one and need it, a request can be made by the AAA Director through their ASR. User IDs and passwords are sent via US mail.

Budgeting and Reporting Systems

On the CAARS Data Entry page,  Area Agency staff will use their individual NYSOFA IDs and passwords to log in. 


For further instructions, review the Budgeting and Reporting Document.

NYSOFA Data Exchange

The NYSOFA Data Exchange Site is used when submitting the associated client files to NYSOFA (The three required client and the three optional client data files.) This site will be used when NYSOFA needs to transmit a file to an AAA that exceeds e-mail size limits. It will also be used to house the AAA’s approved AIP in their county folder to make them available for download. For further instructions review Data Exchange document.

Report Viewer

NYSOFA has long had a policy of providing reports using the data submitted using the CAARS, AIP, and recently the client files. Currently these reports are created after the majority of reports have been received from the AAAs and made available as a PDF file on the AAARIN site under Reporting. Using the NYSOFA Report Viewer allows authorized users to select a report, select their county and time period and run the report. These reports can be printed or exported to a PDF file or MS Excel format. For further instructions review NYSOFA Report Viewer document.